SPECIAL REPORT : Site Data Checklists

This presents checklists of the information which the webmaster needs to make a team site which is complete and up to date.

There are two checklists of information to make the site complete:

• Making the Site Complete: Required Information
• Making the Site Complete: Optional Information

There are two more checklists of information to keep the site up to date:

• Keeping the Site Up to Date: Required Information
• Keeping the Site Up to Date: Optional Information

The checklists are organized by page: anything needed for a team site’s page is listed together.

Note : information needed for the site which the webmaster finds on his own isn’t listed here.

 

Making the Site Complete: Required Information
PAGE	WHEN	INFORMATION
News	-	-
Team	Season start	Names of coaches and other staff
	Season start	Names and uniform numbers of players
Sponsors	ASAP	Sponsorship letter for potential sponsors
	ASAP	Sponsorship form for interested sponsors (supplied by the MMBA)
	ASAP	For each sponsor: name, logo (if any), website address (if any). [In many cases just the name is sufficient, or the name and website, since the webmaster can find the rest of the information by himself.]
Photos	-	-
Contacts	Season start	Phone numbers of coach and other staff.
Help	-	-
Confidential	Season start	Phone numbers and email addresses of coaches and other staff. [Unlike the numbers on the Contacts page, these numbers are accessible only to the team, so more numbers may be listed here than are listed on the Contacts page.]
	Season start	Names, phone numbers, and email addresses of parents
Calendar	-	-
Games	Season start	List of teams playing regular games
	Season start	Estimated number of regular games
	Season start	Estimated number of all games: regular, exhibition, tournament, and playoff
Tournaments	ASAP	List of tournaments, including their websites where possible. [The webmaster will create a tournament page for each tournament, and check their websites periodically to check for changes.]
What’s Up	-	-
Administration	Season start	Names of those who are authorized to post news alerts

 

Making the Site Complete: Optional Information
PAGE	WHEN	INFORMATION
News	-	-
Team	Early	Headshots of coach and other staff
	When ready	Team photo
	Season start	Welcoming message
	Early	Mission statement
	Early	Vision statement
Sponsors	-	-
Photos	Early	Name of volunteer with good digital camera & telephoto lens, who will take photos for the photo album
Contacts	-	-
Help	-	-
Confidential	Early	Headshots of players
	Early	Team budget or other information which must be accessed only by the team’s staff, players, and parents
Calendar	-	-
Games	Early	Name of volunteer who will eMail game results to the webmaster, if game results are to be reported promptly
Tournaments	When ready	Hotel information, for distant touraments
	When ready	Coach’s commentary about noteworthy tournaments, e.g. praising team
	When ready	Newspaper articles about tournaments
	When ready	Team photos, trophy photos, or action shots
What’s Up	-	-
Administration	-	-

 

Keeping the Site Up to Date: Required Information
PAGE	WHEN	INFORMATION
News	When ready	News items
Team	As needed	Changes in staff or players
Sponsors	When ready	For each new sponsor: name, logo (if any), website address (if any)
Photos	-	-
Contacts	As needed	Changes in staff phone numbers
Help	-	-
Confidential	As needed	Changes in staff, parents, or players
	As needed	Changes in staff or parent phone numbers or email addresses
Calendar	When ready	Practice schedule, and changes in the schedule
	When ready	Scheduled events other than practices or games, and changes in these events
Games	As needed	Regular game schedule, and changes in the schedule. [The webmaster will get the initial regular game schedule from the COBA site, but COBA doesn’t list all changes.]
	As needed	Tournament and playoff game schedule, and changes in the schedule. [The webmaster will try to find this on his own, but staff may learn of sudden changes sooner.]
	As needed	Exhibition game schedule, and changes in the schedule
Tournaments	-	-
What’s Up	-	-
Administration	-	-

 

Keeping the Site Up to Date: Optional Information
PAGE	WHEN	INFORMATION
News	When ready	Amounts earned in fundraising activities
	When ready	Winners of draws, contests, or similar events
Team	-	-
Sponsors	-	-
Photos	-	-
Contacts	-	-
Help	-	-
Confidential	When ready	Changes in team budget or other information which must be accessed only by the team’s staff, players, and parents
Calendar	-	-
Games	ASAP	Game results sent to webmaster, either to ensure that the results can be posted on the site more quickly, or to correct errors in the normal source of game results
Tournaments	-	-
	-	-
What’s Up	-	-
Administration	-	-