SPECIAL REPORT : News Alerts

A news alert is an urgent news item, appearing in the News column on a team site’s News (Home) page. A news alert is entered by team staff, e.g. by the coach or manager, not by the webmaster, and appears on the site immediately. The coach or manager should set a news alert when it is critical that a message appear on the site without delay.

An example of a news alert is:

Jun 21 - Game Cancelled : the 6:30 game has been cancelled due to rain.

A news alert has a date, an optional title, and a message. It appears in a special format so that it stands out from other news items. Note : you can ask the webmaster to post other messages with this format.

Note : any people who are authorized to post news alerts should practice posting and cancelling some test messages before the start of the season.

Restrictions on News Alerts

There are several restrictions on news alerts:

  • There can be only one news alert at a time.
  • A news alert is straight text, with no formatting or graphics.
  • A news alert should be short, preferably a sentence or two.

Setting News Alerts

A News Alert is set at a password protected administrative page. There are several administrative pages, with a small menu at the top right of each page to go from page to page. When a team site is deployed the webmaster will give the web address, username, and password of the administrative pages to the team’s coach or manager. The coach or manager should pass this information on to any other person who is to be allowed to set or clear news alerts.

A news alert is set using the administrative page titled “SITE ADMINISTRATION : Set News Alert”. On this page there is a form in which the following must be entered:

  • The date of the news alert.
  • The date when the news alert expires.
  • An optional title.
  • The news alert’s message.

The form is depicted here:

Set Alert Form

The message is set when you click the button “Set News Alert”. Note : the news alert might not appear on the team site’s news / home page until you have refreshed the page, perhaps several times; this is because browsers may initially show old versions of pages in order to display pages faster.

Tip : below the form on the administrative page there are tips about setting news alerts.

Cancelling News Alerts

A News Alert may be cancelled using the administrative page titled “SITE ADMINISTRATION : Cancel News Alert”.

Its form is depicted here:

Cancel Alert Form

The message is set when you click the button “Cancel News Alert”. Note : the news alert might not disappear from the team site’s news / home page until you have refreshed the page, perhaps several times; this is because browsers often initially show old versions of pages in order to display pages faster.